German Village Society seeks a dynamic leader for our 58-year-old neighborhood organization. We hope to have the successful candidate begin on Sept. 10, 2018. Please submit a letter of interest and a resume to firstname.lastname@example.org.
GERMAN VILLAGE SOCIETY EXECUTIVE DIRECTOR
By appointment of the Board of Trustees of the German Village Society, the responsibility of the Executive Director is to provide executive leadership working closely with the President of the Board of Trustees. The Executive Director is accountable for the successful day-to-day operations of the Society and for providing guidance and recommendations to the Board of Trustees concerning policies needed to set the direction of the German Village Society and its affiliates. The Executive Director is responsible for the diligent and successful execution of the policies adopted by the Board of Trustees.
(* denotes essential functions)
- * The Executive Director shall coordinate with the President the flow of information to the Board to assure high level of information and understanding among the members of the Society about issues facing the Society and the status of efforts to implement board-approved policies and programs. Provides monthly reports to the Board and prepares materials for monthly Board meetings.
- * Works closely with the President of the Board of Trustees to assure effective coordination of the policy development processes and day-to-day operations of the Society.
- Meets at least monthly with Board Officers and then with the overall board to assure they are up to date with staff and volunteer activity and the status of programs, initiatives and operations.
- Team with Board Officers to set agenda for monthly board meeting.
- Assure that reports on monthly activities are submitted from all staff members to the Board.
Help to identify talent for board/leadership positions and support the orientation and growth of leaders.
- *Plans, directs, coordinates and manages the operations of the German Village Society and any affiliates.
- *Identifies and promotes partnership opportunities to help assure the financial success of the GVS.
- Work toward the development and implementation of a fundraising and stewardship strategy.
- Lead strategy implementation including making initial and follow up contacts with past and prospective donors/sponsors and working with staff to seal each commitment.
- Work to plan, create, write, design, and execute distribution of fundraising, promotional, and support information and materials.
- Schedule and attend meetings with past and prospective donors to discuss donor opportunities.
- Coordinate vendor services necessary for the execution of fundraising strategy.
- Coordinate donor stewardship strategy and materials relating to event-based and major gift fundraising.
Act as fundraising project coordinator to support board members, staff, volunteers, and other vendors as they carry out their responsibilities and commitments as outlined by the fundraising strategy.
- Collect on all monetary commitments and report to team upon collection of all donations.
- Participation in Signature Event meetings.
- Lead creation of all print materials with graphic designer.
- Review Haus und Garten Tour program and other printed collateral for edits.
- Work on event logistics with (co)chairs.
- Day of – setting up autobahn, making sure all inkind/vendor things are ready, distributed, etc, handling all one-off problems.
- Assures effective maintenance of membership database and directory.
- Coordinates special projects as approved by the Board.
- Assures effective management of GVS physical assets (i.e. facilities and equipment).
- Delegates effectively to both staff and volunteers to assure smooth operations and appropriate involvement.
- Brainstorms with others to identify potential sponsors and donors.
- See also other headings for many aspects of GVS operations – financial management, staff management, etc.
- *Provides assistance to the Board Treasurer and the Finance Committee for management of the German Village Society’s financial assets.
- *Develops and monitors yearly budget and assures accurate financial reports.
- Develops annual budget that reflects the priorities of the GVS.
- Operates the GVS within budget guidelines.
- Works with the Finance Committee, administers the cash management, reserve and investment policies.
- Collaborates with Board to ensure funding and business model generates sufficient funds to meet the goals of the GVS for the medium and long term.
- Works with contract CPA to deliver timely and accurate monthly financial reports and with event leaders/committees and designated fund leaders to assure accurate financial reporting.
- Ensures timely and fiscally responsible collection, deposit and disbursement of GVS funds
Oversees membership income.
- Invoices sponsors and donors.
- Assists in the development and monitoring of budgets for the committees and events of the Society for presentation to the Board.
- *With Officers, leads implementation of strategic plan, and define measurable objectives that demonstrate progress toward achievement of the mission. Working with the Board and with committees, the Executive Director monitors strategic progress and makes adjustments to plans and budgets in light of changed internal and external situations under the supervision of the Board.
- Ensures that the strategic plan is relevant and updated every year.
- Keeps up-to-date with best practices in strategic planning.
- Monitors the strategic plan and ensures the goals and measures are being met by staff, board and volunteers throughout the year.
- Works with the Board to ensure that the annual budget and staff/volunteer priorities align with the German Village Society vision and the strategic plan of the Society.
- Educates stakeholders about the GVS strategic plan.
Public Relations, Marketing and Community Engagement
- *Represents the German Village Society before the media, public policy forums, local, regional and state officials and others to explain, promote, advocate for, and strategically position the German Village Society and its programs. Works to promote, advocate for, and position the German Village Society Board leadership and key staff for the same purposes.
- *Initiates and maintains contacts with entities critical to the success of the mission and strategic plan of the German Village Society to promote collaborative action on issues.
- *Represents the German Village Society in relations with other 501(c)(3) organizations, charitable foundations, potential donors, grant applications and recipients when such contacts are essential to accomplishing the strategic interests of the Society.
- Leads and coordinates public relations and marketing efforts with other staff, volunteers and committee members within the Society to effectively manage the reputation of the GVS and, to the extent possible, German Village.
- Engages/educates the community through a weekly column for German Village ThisWeek News and working with the communication staff lead, shapes communication through Neighbors for Neighbors, digital platforms, emails, and written marketing material.
- Outreach through phone calls, email, meetings, presentations, etc. to members, donors, volunteers, supporters, and affinity groups to coach, educate, recruit and share.
- Maintains strong relationships with the police, German Village Commission, Historic Preservation Office, Parks and Recreation, Council of Historic Neighborhoods, city and other civic officials.
- Communicates relevant information to the Board and members in a timely manner.
- Assures issuance of press releases regarding regular and special events.
- Develops appropriate media, government and other relevant contacts to facilitate fair coverage/treatment of German Village and the GVS.
- Represents GVS at Board-designated community, civic and business events.
- Acts as an effective advocate and spokesperson for the organization and community.
- Leads and participates in Council of Historic Neighborhoods.
- Leads and coordinates exploration of “Big 5” collaboration.
Staff & Volunteer Management/Development
- *Hires, supervises and provides leadership and mentoring to the staff. Acts as a mentor and role model for Visitor Center volunteers and event volunteers and through these actions provides an example of commitment and accountability. Performs regular and annual performance feedback evaluations to staff as well as provides regular coaching. Advises the Officers of any possible human resources or other issues in a timely manner.
- *Provides leadership to staff and volunteers in support of various committees and all German Village Society sponsored events to ensure policy guidance and oversight to all entities.
- Effectively oversees recruiting, hiring and training of staff and volunteers. Helps to identify talented and interested volunteers and link them to needed GVS projects and opportunities.
- Provides formal, annual performance feedback to staff as well as regular coaching.
- Conducts weekly staff meetings to assure good internal communication and collaboration.
- Available for weekly meetings with staff for guidance and support.
- Responsible for on-going staff coaching, discipline and appreciation.
- Conducts annual staff performance overview with the Board.
- Ensures staff compensation aligns with the market as well as performance and value delivered.
- Maintains a team-oriented, positive and professional working environment.
- Advises Officers of any possible human resources issues.
- Actively appreciates volunteerism and encourages/motivates volunteers and staff.
- Coordinates the Annual Membership Meeting and Annual Report.
- Supervises all contracts and contract staff retained by the German Village Society and executes contracts pursuant to appropriate authorization by the Board and/or Officers.
Essential Knowledge, Skills and Abilities:
- Experience in situations requiring development of and operation within networks and coalitions of allied interests involving community, preservation, and civic issues.
- Demonstrated ability to work in and lead organizations with a significant foundation built upon a volunteer base and commitment to ensuring the future success of this model.
- Ability to diagnose and design revised organizational structures, policies and procedures within which diverse staff and volunteers can work successfully toward the accomplishment of organizational mission and goals.
- An understanding of the Central Ohio public policy, non-profit and political environments or the ability to quickly develop that understanding.
- Demonstrated ability to work in and lead organizations providing services to and representing the interests of stakeholders.
- Demonstrated ability to work in and lead organizations committed to strategic planning and accountability for achieving plan objectives.
- Personality driven entrepreneurial spirit with a high degree of self-awareness and the ability to create a sense of community and shared goals among diverse constituencies.
- Strong organizational and leadership skills.
- Ability to develop and implement strategy.
- Outgoing, friendly nature to help educate and support broad audiences.
- Ability to manage multiple projects and shift priorities as needed.
- Ability to prioritize effectively to meet multiple deadlines.
- Ability to prepare and produce detailed written reports and studies.
- Strong, versatile writing skills with storytelling ability to develop unique, compelling content for multiple platforms and audiences.
- Ability to think and act both strategically and tactically.
- Demonstrated experience as a change agent.
- An understanding of fund raising principles and the ability to participate effectively in fund raising projects.
- Ability to prioritize, delegate and supervise, working with both staff and volunteers.
- Ability to work successfully with boards or similar structures.
- Excellent interpersonal, written and oral communication skills.
- Self-starting style requiring little supervision.
- 5 + years of administrative leadership experience, preferably in a not-for-profit organization.
- Bachelor’s degree or equivalent experience required.
Low physical effort required to sit, stand at files, bend, stoop, lift, and walk. Maximum unassisted lift = 35lbs. Average lift less than 15lbs. Requires ability to use a keyboard, monitor and several shared server spaces, as well as general office equipment. Also requires the ability to communicate verbally, both in person and on the telephone. May require traveling by personal car.